PROCEDURES & POLICIES
In March, 2008 the Province of Nova Scotia estabilished a Nova Scotia University Student Bursary Program for Nova Scotia students studying at Nova Scotia universities. Effective September 1, 2015 the NS University Student Bursary is applicable only to NS students who meet the NS residence requirements.
In 2015-16 students from Nova Scotia will receive a busraary of $1,283 based on a full-time course load over two semesters.
- Who qualifies for the Bursary? You must be a Nova Scotia student studying at a Nova Scotia university. You can be a full-time or part-time student, in an undergraduate or graduate program, taking all of your classes on campus, via distance education, or in a co-op program.
- How much lower will my tuition be? When tuition is charged on a full-time/part-time status, the Bursary amount will be $1,283 (2015-16) for a full-time student, split over the 2 terms ($641.50/term). When tuition is charged on a per course basis, the Bursary amount will be $128.30 per 3-hour credit. For any other fees, such as Co-Op program fees, Master's continuing thesis year fee, the Bursary amount will be pro-rated, based on the amount of tuition as compared to a full-time student.
- What is the definition of a “Nova Scotia student”? You are considered to be a Nova Scotia student if you have a student loan from the Province of Nova Scotia. Only Nova Scotia residents can receive student loans from the Province of Nova Scotia. If you do not have a student loan, and you entered university immediately after completing high school, you are considered a resident of the province where you last attended high school. If you last attended a high school in Nova Scotia, you are considered a Nova Scotia student (this does not apply to students on international study permits). If you did not enter university immediately after completing high school, you are considered a resident of the province where you lived when you applied for admission to the university you are attending. This does not apply to students on international study permits or to students receiving student loan funding from a province other than Nova Scotia; neither of these student groups would be considered Nova Scotia residents and they would therefore not be eligible for the Nova Scotia University Student Bursary.
- I am taking non-credit courses at university. Will I receive the Bursary? Only credit programs qualify for the Bursary. Some programs require students to complete one or more noncredit courses; in the case of these mandatory non-credit courses, the individual universities will determine if tuition will be reduced.
- I am a Nova Scotian student registered and paying tuition at a Nova Scotian university but I am studying abroad. Will I qualify for the Bursary? Yes.
- I am a full-time student at one university and I have a letter of permission to take a course at another university. Will I receive the Bursary from each university? This depends on where you pay tuition fees. The institution to which you pay tuition fees will issue you the Bursary. If you pay tuition fees to each university, you should receive a prorated Bursary from each university.
- Which semesters qualify for Bursaries? Bursaries are available for the Fall, Winter, Spring and Summer semesters.
- Will the Bursary affect my income tax? Based on current Canada Revenue Agency rules, “the full amount of scholarships, fellowships, or bursaries that are received by you as a student with respect to your enrolment in a program that entitles you to claim the education amount are not taxable and are no longer reported as income on your tax return.” However, universities are still required to report tuition paid (via the T2202A form) and the amounts of scholarships, fellowships, or bursaries over $500 (via the T4A form) to the Canada Revenue Agency. The T4A form requires the students’ social insurance number.
Any funds to be paid to a registered student, whether from an internal or external source, must be first applied to the student account. If the student has a balance owing, the funds will be used to reduce the amount owing for the applicable semester; a student will not be allowed to request a release of the funds directly to themselves. If the student account is in a credit balance after the funds are applied, the student can request a refund of the credit amount in the applicable semester.
Access to T2202s for the 2016 taxation year are now available.
The T2202A is issued for the amount of tuition and applicable academic fees paid for within a calendar year. If tuition has not been paid in full for the taxation year in question, the receipt will be issued with a zero dollar amount and will be amended when the student notifies the Student Accounts department that all relevant fees have been paid.
How to generate your T2202a form:
- Login to Acadia Central
- Select T2202a
Two views are available:
- View - This is not an official receipt and is for information purposes only.
- Print - This is the official tax receipt.
Once a receipt has been printed, any subsequent requests for the same receipt will be marked
Requests received by the Student Accounts office for previously printed T2202A receipts will be subject to a $15 handling charge per receipt payable prior to the release of the requested receipt(s).
T4A receipts are issued by February 28th of each year and will be mailed to the student’s permanent address on file.
Full-Time students: Residence and Courses
Students must complete an Academic Withdrawal Form, obtained from the Registrar’s Office, and return the Academic Withdrawal Form to the Registrar’s Office, at which time withdrawal becomes effective. These requirements apply at any time of the year, regardless of the reason for withdrawal or whether the student is registered for one or two terms. Students ceasing their studies without completing withdrawal forms automatically incur academic course drop penalties and are not eligible for adjustments to their fees. No financial records will be adjusted due to the reassessment of withdrawal date after six-months from the last day of exams each academic term.
Students withdrawing from university during the academic year (September to April) will be charged as follows:
Tuition and Student Fees
|Aug 31/17 - Sep 17/17||100% Refund of fall term costs|
|Sep 18/17 - Sep 24/17||80% Refund of fall term costs|
|Sep 25/17- - Oct 1/17||60% Refund of fall term costs|
|Oct 2/17 - Oct 8/17||40% Refund of fall term costs|
|Oct 9/17 - Oct 15/17||20% Refund of fall term costs|
|Oct 16/17 - Jan 7/18||0% Refund of fall term costs|
|Jan 8/18 - Jan 16/18||100% Refund of winter term costs|
|Jan 17/18 - Jan 23/18||80% Refund of winter term costs|
|Jan 24/18 - Jan 30/18||60% Refund of winter term costs|
|Jan 31/18 - Feb 6/18||40% Refund of winter term costs|
|Feb 7/18 - Feb 13/18||20% Refund of winter term costs|
|Feb 14/18 - Apr 23/18||0% Refund of winter term costs|
|Aug 31/17 - Sep 17/17||90% Refund of fall term room cost*|
|Sep 18/17 - Sep 24/17||80% Refund of fall term room|
|Sep 25/17 - Oct 1/17||60% Refund of fall term room|
|Oct 2/17 - Oct 8/17||40% Refund of fall term room|
|Oct 9/17 - Oct 15/17||20% Refund of fall term room|
|Oct 16/17- Jan 7/18||80% Refund of winter term room|
|Jan 8/18 - Jan 16/18||80% Refund of winter term room|
|Jan 17/18 - Jan 23/18||80% Refund of winter term room|
|Jan 24/18 - Jan 30/18||60% Refund of winter term room|
|Jan 31/18 - Feb 6/18||40% Refund of winter term room|
|Feb 7/18 - Feb 13/18||20% Refund of winter term room|
|Feb 14/18 - Apr 23/18||0% Refund of winter term room|
*Please note, for students entering residence between Aug 31/17 - Sept 17/17 or Jan 8/17 to Jan 16/18 an additional room cancellation fee of $100 for new students and $300 for returning students.
|Aug 31/17 - Sep 17/17||90% Refund of fall term meal plan|
|Sep 18/17- Sep 24/17||80% Refund of fall term meal plan|
|Sep 25/17 - Oct 1/17||60% Refund of fall term meal plan|
|Oct 2/17 - Oct 8/17||40% Refund of fall term meal plan|
|Oct 9/17 - Oct 15/17||20% Refund of fall term meal plan|
|Oct 16/17 - Jan 7/18||100% Refund of winter term meal plan|
|Jan 8/18 - Jan 16/18||80% Refund of winter term meal plan|
|Jan 17/18 - Jan 23/18||80% Refund of winter term meal plan|
|Jan 24/18 - Jan 30/18||60% Refund of winter term meal plan|
|Jan 31/18 - Feb 6/18||40% Refund of winter term meal plan|
|Feb 7/18 - Feb 13/18||20% Refund of winter term meal plan|
|Feb 14/18 - Apr 23/18||0% Refund of winter term meal plan|
Students withdrawing from courses must inform the Registrar’s Office of this in writing. Withdrawal is effective the day the Registrar’s Office receives this written notification. Refunds and course withdrawal penalties are calculated as of this day based on the "Academic and Student Fees" section above.
Non-attendance, or informing the instructor of intention to withdraw, is not accepted as equivalent
Acadia Graduate Awards
Payment of Acadia Graduate Awards will cease immediately upon termination of enrolment in any graduate program.
Residence Fees (2017-2018)
New student canceling room reservation (deposit not returned) ............................... $100
Returning student canceling room reservation:
Cancellations received between May 1, 2017 and June 30, 2017 ............................. $150
Cancellations received between July 1, 2017 and arrival day ................................... $300
Scholarships – Acadia University award (includes scholarship and bursary) recipients will have their award amount(s) adjusted per term according to the “Academic and Student Fee” withdrawal policy up to the amount due payable to cover mandatory academic and student fees as well as any applicable on campus residence and meal costs.
Student accounts are considered to be delinquent when the required fees are not paid by fee payment deadline date.
If a student loan has been signed by the Student Accounts office by the deadline date, the student account is tagged as such and is considered paid.
If the balance owing on the student account is equal to or less than an Acadia Scholarship or Bursary that has been awarded, the account is considered paid.
If the student is an RA or SRA, and the balance owing on the account is equal to or less than the covered residence and meal plan fees, the account is considered paid.
If the student account is being paid by an external sponsor, the account will be tagged as such and is considered paid.
At the beginning of each adacemic session if a student does not provide payment on the stated due date, a late payment charge of $50 will be applied to the student account. If the student does not contact the student accounts office with a legitimate reason as to why, the Manager, Student Accounts can, with the approval of the Associate Vice President Finance and Treasurer and/or any other senior administraiton personnel, deregister the student from classes until such time as payment arrangements are made. A Late Registration Fee of $50.00 will be charged to the student account.
Students with outstanding accounts in excess of $600 will have a financial hold placed on their student account thus restricting them from obtaining academic marks, an official transcript, registration, participate in room draw, formally graduate or obtain from the Registrar's office a confirmation of enrolment letter for student visa purposes.
Students with outstanding accounts will be contacted by email and/or by phone requesting that they contact the student accounts office by a specific date to discuss their account. If the student fails to make contact by the specified date, the student's computer access will be disabled until such time as contact is made. Any account that is disabled due to fees will be charged a $50 reinstatement fee.
If a student continues to ignore requests for contact the collection process will be initiated.
Outstanding accounts are subject to interest at a rate of 1% per month (12% per year) on the last working Thursday of the month.
When a cheque is returned to the Student Accounts office as non-negotiable, there will be an additional fee of $35.00 applied to the student account and the account will be considered unpaid. If the returned cheque was used to pay tuition costs, the student's registration may be canceled, and if reinstated, a late registration fee may be charged. The student will be contacted by email and/or by phone to request repayment within 72 business hours. Personal cheques will not be accepted for repayment unless they are certified.
If a student account is in a credit balance, the student may request a refund of the balance. Refunds can be requested through the HUB service portal by choosing "Student Account Refund" from the Student Accounts Service list. Refund requests received prior to noon on Tuesday will have the cheque available for pick up or mail on Friday of the same week after 10:30am. Refunds requests received after noon on Tuesdays will be available the following Friday.
Student Accounts is often asked to disclose financial information on a student's account by parents and others so they can make accurate tuition payments.
University policy recognizes the financial account as belonging to the student and therefore, to protect student privacy, account information is considered confidential. Students can choose to provide permission for a 3rd party to access their account information by completing a Release of Information document found on the HUB service portal under the Registar's office list of services.
The 2017 On-Campus study sessions are as follows:
- May 8 -May 26
- May 29 - June 16
- June 19 - July 7
- July 10 - July 29
If you are taking on-campus courses over the spring/summer semester and wish to use loan funding to pay for courses you must be registered in a total of 6 credit hours over 6 continuous weeks of study. Any gap between the study sessions will cancel your full-time status.
If you are taking online courses over the spring/summer semester the following requirements must be met for us to process a full-time student loan:
- You must be registered in a total of 9 credit hours from May 8, 2017 to August 31, 2017
- All registered courses must be completed (grades on the system) by August 31, 2017
- You must be registered full-time for the fall/winter semester or have applied to graduate in October 2017
- You must provide the Student Accounts office with an email stating that you understand all online courses must be completed by August 31, 2016 in order to maintain your full-time status.
If for any reason you do not complete your online courses by the end of the spring/summer session (August 31, 2017) your fall & winter semester loan funding may be jeopardized.
NS student assistance regularly asks for copies of a student's transcript if they have taken courses over the spring/summer to confirm that all courses have been completed - future funding may not be released or it may be reduced!
Combination of On-Campus & Online Courses
If you are taking a combination of course types over the spring/summer semester the above "Online" requirements must be met for us to process a full-time student loan.
What to do now...
Once you know which courses you want to take over the spring/summer session you simply put them into your Open Acadia backpack and send an email to firstname.lastname@example.org to let us know that they are there and that you are using loan funds to pay for them.
If registering for online courses you also need to include in your email that you understand all courses must be completed by August 31, 2017. We will tag the courses as "paid" so that your registration can move forward. For any online course registrations, we will notify Open Acadia that you cannot begin your studies prior to May 8, 2017.
If you change your registration...
If you change any part of your registration once the spring/summer session begins you must send an email to email@example.com immediately. If you are no longer considered full-time we are required to let your provincial student loan office know of your registration change which can affect your future funding.