Required Fields:

  • Fiscal Year - The Fiscal year is April 1, 2XX1 to March 31, 2XX2. When the university is in-between two reporting periods the fiscal year will need to be changed to the most recent fiscal year.
  • Calendar Ending Month of - Month end closes typically take place within the first 5 business days of the following month. During this period the month will need to be changed to the most current month.
  • Include accounts that have - enter 'A'.
  • GL Account Definition - click on the detail button. Defines which accounts to report on.
  • Proceed with the Report - enter 'Y'.

Completing the screen:

  • Click ‘SAVE ALL’.

Required Fields:

  • Select/List - click on the detail button.
  • Sort - click on the detail button.

Completing the screen:

  • Click ‘SAVE’.
  • Click 'Update' at the prompt.

Required Fields:

  • Prompt for additional selection criteria - enter 'N'.
  • Boxes 1-11 - enter 'I' in each box that will have an associated value entered in boxes 2-12.
  • Boxes 2-12 - enter the desired criteria.
    • Entering '711' in box 6 produces a report with 431 accounts. In this case each account that matches the pattern XX-X-711XXX-XXXXX is reported.
    • Entering '711000' in box 6 produces a report with 27 accounts. In this case each account that matches the pattern XX-X-711000-XXXXX is reported.

Comments:

  • This screen limits which accounts are reported. Depending on what criteria is entered determines how broad (all accounts) or narrow (few accounts) the report will be.

Completing the screen:

  • Click 'SAVE'.
  • Click 'Update' at the prompt.

Required Fields:

  • Enter 'Y' in the second row under the 'Break' column.

Completing the screen:

  • Click ‘SAVE’.
  • Click 'Update' at the prompt.

Required Fields:

  • Output Device – leave as ‘H’ which will hold the report to screen. Printing options are available once the report is displayed.

Completing the screen:

  • Click ‘SAVE ALL’.

Required Fields:

  • There are no required fields.

Completing the screen:

  • Click ‘SAVE ALL’.

Required Fields:

  • There are no required fields.

Completing the screen:

  • Click ‘SAVE ALL’.