SUMMARY LISTING OF ACCOUNT ACTIVITY (XSUM)

Required fields:

  • Fiscal Year – The Fiscal year is April 1, 2XX1 to March 31, 2XX2. When the university is in-between two reporting periods, the fiscal year will need to be changed to the most current fiscal year.
  • Calendar Ending Month of – Month end closes typically take place within the first 5 business days of the following month. During this period the month will need to be changed to the most current month.
  • GL UNIT to Report on – The unit is the middle 6 digits of an account# (ie. 632000 of account 11-5-632000-xxxxx).


Completing the screen:

  • Click ‘SAVE ALL’

Required Fields:

  • Output Device – leave as ‘H’ which will hold the report to screen. Printing options are available once the report is displayed.


Completing the screen:

  • Click ‘SAVE ALL’

Required Fields:

  • There are no required fields.


Completing the screen:

  • Click ‘SAVE ALL’ 

 

Required Fields:

  • There are no required fields.


Completing the screen:

  • Click ‘SAVE ALL’ 
  1. Date report was run.
  2. Period ending of report. Only transactions up to the period ending are shown.
  3. Transactions will be included for this fiscal period.
  4. G/L account#.
  5. G/L description.
  6. Budget that was allocated to the particular account.
  7. Actual expense/revenue.
  8. If a PO (purchase order) is outstanding an encumbrance will show indicating the funds have been committed.
  9. Percent of budget spent.
  10. Amount of budget available to spend. Negative expenses indicate the account is overspent.