Acadia University - Fiscal Year-End Deadlines

 Activity

 Deadline

 Contact

 Requisitions

 Friday, March 22, 2019

 pat.mora@acadiau.ca

Purchasing will accept requisitions for purchase orders for the current fiscal year until the deadline. Any goods or services that are received after March 31st will be applied to the next fiscal year.

 Purchasing Card  Transactions

 Wednesday, March 20, 2019

 tracy.lockhart@acadiau.ca

Any transactions after the deadline will be applied to the next fiscal year.  Please ensure all transactions are properly coded as there will be no adjustments to the March transactions once they are posted.

 Travel Card Transactions 

 Wednesday, March 20, 2019

 tracy.lockhart@acadiau.ca

Any transactions after the deadline will be applied to the next fiscal year. Please ensure all transactions are properly coded as there will be no adjustments to the March transactions once they are posted.

 Journal Entries / IDT’s

 Wednesday, March 20, 2019

 weston.gerrits@acadiau.ca

Any requests for Journal Entries or IDT’s that pertain to the current fiscal year should be received by Financial Services by the deadline. They can be requested online here

 Travel Claims

 Monday, April 1, 2019

 joanne.tebogt@acadiau.ca

Travel forms for all trips that end on or before March 31 must be received in Financial Services by the deadline. Travel claims that relate to a trip which ends after March 31 will be posted in the next fiscal year.

 Expense Reimbursements   and other Invoices

  Monday, April 1, 2019

 delores.spencer@acadiau.ca

Other employee reimbursements and invoices for expenses that occurred on or before March 31 must be received in Financial Services by the deadline.

 Receiving Copies of Purchase  Orders 

 Monday, April 1, 2019

 tracy.lockhart@acadiau.ca

All Goods or Services must be delivered and invoiced to Acadia University by March 31, 2019. Receiving copies of purchase orders relating to the current fiscal year must be received in Financial Services by the deadline.

 Unbilled Goods and Services  (Accruals)

 Monday, April 1, 2019

 weston.gerrits@acadiau.ca

Accruals are used to expense goods and services received on or before March 31 for which an invoice has not been received. Accounts Payable will be reviewing invoices received after March 31 for amounts greater than $1,000 to ensure they are recorded in the correct period.

 Cash Receipts 

 Wednesday, March 27, 2019

 rod.llewellyn@acadiau.ca

All monies received up to and including March 31, must be delivered to Financial Services by the deadline to be credited to the 2018-19 year. If you are expecting any deposits/cheques that relate to 2018-19 that have not been received by March 31, please contact Financial Services as it may need to be set up as a receivable.

 Last Cheque Run

  Wednesday, April 10, 2019

 delores.spencer@acadiau.ca

 tracy.lockhart@acadiau.ca

The last cheque run for the current fiscal year will be on Wednesday, April 10th.

Invoices/reimbursements received after March 31st may not be processed until after the last cheque run date and charged to the Department’s budget in the new fiscal year.